How Much Should Your Wedding DJ Cost?
Honestly? Probably more than you were planning to pay.
Why?
Because this isn’t easy to say, I don’t say it lightly: When
it comes to Wedding DJ’s, Brides and Grooms can and should expect more
professionalism than the status quo that has been perpetuated as “acceptable”
for far too long.
And that’s not just my opinion. Over the years I’ve talked
to brides, grooms, friends, other wedding professionals and even wedding DJ’s
and everyone seems to agree that the bar for Wedding DJ professionalism has
been set (but even more oddly, accepted) at an often shockingly low level of
expectation. In many cases the quality of the service provided falls well
beneath the level of mediocrity. IMO that’s not OK because the reputation of
the entire DJ industry is damaged every time a DJ falls short. It’s created an
atmosphere of apathy where people in need of a DJ often hope to pay very little
for one simply because they expect so little in return.
This post isn’t about bashing what I consider to be average
or stereotypical Wedding DJ’s. For the most part I don’t think there’s anything
particularly deceptive about how most of them run or market their companies.
It’s not a bait and switch scenario. Clients hire them with their eyes wide
open, understanding the level of service they will receive. Some are willing to
contract an average DJ because they think what they’re seeing is “as good as it
gets.”
In some cases their expectations are so low they don’t even
try to find a qualified DJ or MC because they don’t realize good DJ’s exist.
Recently I stumbled upon this blog post on Vegan Bride titled “Phil Birdsell
Saved the Day!” written by her real life groom. It’s a perfect example of what
this article is all about. He and his bride weren’t going to hire a
Professional DJ… Until they met Phil Birdsell who completely transformed their
perception of what a wedding DJ can be and exceeded all of their expectations.
I know a common misconception is that all DJ’s are “cheesy”
or as MC’s they are “obnoxious” on the microphone. So the logic is: Why pay a
lot for someone who is most likely going to annoy or disappoint you? For some
companies those may be accurate descriptions of the types of services they
provide. But I want to share with you today that not all DJ companies are like
that…
Some are good.
Some are really good.
A select few are truly great.
CONSIDERATIONS
IMO the major factors that really matter when it comes to
price are:
Budget
If a particular DJ doesn’t fit your budget, keep looking for
the most qualified one who does. You want to choose the right DJ to entrust
your reception to: One who is going to try their hardest and do their best for
you, not the first one you talk to or the most convenient one.
What is a DJ Worth?
The answer to this question varies based on your needs,
expectations and priorities and the level of talent, skills and customer
service a DJ is able to provide to you.
The funny thing (as in ironic not ha ha) is that I have
worked in the wedding industry for 13 years and by far know more vendors who do
not charge enough for their services than those who overcharge. So many people
who work in the wedding industry do so because they love to make people happy,
they’re really not in it for the money. Some barely charge enough to break even
on the cost of their labor, supplies and equipment. (When I was a custom bridal
accessory designer I spent a lot of energy talking brides out of things they
didn’t need because IMO when it comes to wedding accessories, less is more.
Less will always look classic and elegant while too much can look costumed or
silly.)
Are DJ’s Who Charge More Worth More?
They can be but it may take research on your part to verify
if a company is charging what they’re worth or if they are simply being
opportunistic. The sad truth is that any company can “look” legitimate. All
they have to do is build a nice looking website, print up some business cards
and brochures and start advertising. They may even have some impressive
credentials. But those things alone aren’t a guarantee of anyone’s current
level of professionalism or your satisfaction as their client.
On the flip side of buyer beware is knowing that paying a
premium price for something doesn’t always mean it’s overpriced. Whether or not
something costs “too much” can be determined by the answer to this question: Is
it worth what it costs? You can spend $5,000 dollars on something that’s worth
$10,000 and get a great deal. Or you can spend the same $5000 on something
that’s only worth $50 and be completely taken advantage of.
My POV is: “Value is not relative to price but to the
quality of the product or service you receive in return for your investment.”
DJ as MC
And what about their Master of Ceremonies skills? Especially
if you haven’t ever seen them perform before I urge you not to just send out an
email or chat on the phone before hiring a DJ because they will almost always
be acting as your MC. You need to meet them in person. During your face to face
consultation you can see their personality and even ask them to stand and do an
introduction for you. When they do, watch for the following elements to see if
they have mastered the MC skills needed to do a great job at your wedding:
* Facial expression and demeanor: Do they smile and look
happy to be there?
* Body language: Do they slouch, rock or shift about
nervously once they begin speaking? Or do they stand straight and tall with
confidence?
* What are their speaking skills like? Do they talk so fast
you can barely understand them? Or are they so timid you can’t imagine them
getting everyone out on the dance floor?
* Do they sound engaged, interested and excited to be there
or is their voice flat as if they are reading a nutrition label on a box of
breakfast cereal?
* What does their voice sound like? Do they speak with
sincerity in their own voice or turn on a different affected performance voice
once they’re speaking into a microphone? (Or spoon or ballpoint pen, whatever
is handy during your consultation.)
After taking Mark Ferrell’s MC workshop it is now much more
apparent to me how undervalued and overlooked MC skills have been in both the
past and present. It’s all the more shocking because everything the MC does is
an integral part of your wedding reception and should be considered when you
are choosing your Wedding DJ.
WHO DO YOU HIRE?
The first and most important question would be: Were you
referred to a particular DJ by someone you know and trust, who hired them for
an event and were thrilled by their service? Or were you impressed when you saw
them successfully performing at another event? If your answer to either
question is yes, that may be all you need to know when it comes to selecting
who to hire.
If you’re starting from scratch, here are some tips that may
help you decide if a company is going to delight or disappoint you. If you can
answer “yes” to all or most of the questions below you’re definitely on the
right track to finding a DJ of quality.
Does the DJ you are considering hiring:
* Have a Business License?
* Use a Written Contract? Do they guarantee the date, their
arrival and departure time and the rate they are charging you?
* Have Quality Equipment?
* Are They Insured?
* Own a Vehicle Large Enough to Transport all of the Needed
Equipment? Or will they forego the correct equipment because they don’t have
the space to transport it?
* Come Prepared with Back Up Equipment?
* Dress Appropriately?
* Not Use Inappropriate Language?
* Not Drink Alcohol on the Job?
* Bring an Assistant When Necessary? i.e. not enough time
allowed for set up before guests arrive or lots of stairs that their equipment
must be carried up and down.
* Are they a member of an organization that has real
standards for business practices and ethics? A group where not just anyone can
pay to be a member.
But here are the intangibles:
These are the things that you can’t always discern from a
website. These are the things a trusted testimonial from someone you know or an
eyewitness account can confirm. Does the DJ you are considering hiring:
* Rely on Expertise not Ego?
* Deserve your trust?
* Have Solid MC Skills?
* Know how to Use Their Equipment Properly?
* Understand the Pacing and Timing of the Reception?
* Have a personality that reflects your own and/or the type
of event you would like to host for your guests?
* Care About Your Wedding? Are they honored to be a part of
your special day or is it just a job to earn money?
There is a Big Difference Between how “Professional” and
“Stereotypical” DJ’s View Weddings
To me there are no exceptions, every DJ is one or the other.
It comes down to integrity and the choice they make when it comes to how do
they approach your wedding day? You will find both types of DJ’s within owner
operated and multi-op companies. Professionalism is defined as competence and
skill. The Professional understands and cares that your wedding is special and
will use their competence and skills to help make it enjoyable and memorable.
For the Stereotypical DJ’s, the common perception is that they treat weddings
as just another “gig” on their calendar.
Do you remember in the movie “My Best Friend’s Wedding” when
Julia Robert’s self centered, no frills character makes the analogy that she is
“Jell-O” and in the same breath labeled Cameron Diaz’s sincere character as
being “Creme Brulee?”
Professional DJ’s are the Creme Brulee
They are honest, have integrity and treat being a DJ as an
occupation, not a hobby. Professionals know that their business requires
commitment, effort and integrity to be successful. They treat their clients
with appreciation and respect because they care about the fact that weddings
are special events.
I’ve noticed over the years that because they get to know
their clients so well, many owner operated “Professional” vendors in all
categories, often create friendships with their clients that may last for years
or decades. That’s a great thing!
A Professional DJ will incur many overhead expenses to
maintain their company and the high level of service they provide to their
clients. These costs have to be factored into the price they charge for their
services to create a profit margin. The expenses may include but are not
limited to:
* An annual business license
* Registering their business name (DBA) with the city
* Business Insurance
* Association Fees
* Computer and needed software
* Collateral/Printshop: Brochures, business cards,
letterhead, etc.
* Website which includes: Design, development, monthly
hosting fees, annual renewal for their domain name, periodic updates to their
webmaster, etc.
* Continuing Education: Attending educational industry
events, workshops, seminars and conferences
* Graphic Designer: Logo design & collateral development
* Equipment: Initial purchase, maintenance and repair
* Company Vehicle: A DJ has to own a vehicle large enough to
transport their equipment to and from your event. Some own a dedicated vehicle
and others purchase a larger personal vehicle than they actually need on a day
to day basis simply to be able to transport their equipment on the weekends.
* Gas and mileage: Some events and consultations may entail
a 4+ hour round trip to reach the wedding venue
* Vehicle maintenance and repair
* Paying assistants when required to do their job properly
* Advertising: Bridal shows, magazines, etc.
* Hiring a book keeper or accountant
Stereotypical DJ’s are like Jell-O
Sometimes Jell-O does hit the spot, it can have its moment.
But as Julia said in the movie: “Jell-O can NEVER be creme brulee!” The
Stereotypical DJ’s have made being average an accepted standard. Many often
treat being a DJ like a hobby. Their most common offenses, many of which you
may have witnessed in person or have seen portrayed in movies or on tv that
have helped to perpetuate the stereotype are: Being late, incorrectly
pronouncing the bride or groom’s name during the introductions, not knowing how
to properly use their own equipment, not following the timeline for
announcements, dressing or acting inappropriately; hitting on guests, drinking
on the job, using inappropriate language or using inappropriate humor.
I know. I get and empathize that these are the reasons that
some of you are considering making your own mixed music cd or playlist and may
forego hiring a DJ. You just don’t want to risk “that guy” showing up and
ruining your wedding reception. But it doesn’t have to be that way.
If you didn’t before I hope you now realize that there are
highly skilled, experienced, talented, caring Professional DJ’s out there. They
do exist!
So, How Much Should your Wedding DJ Cost?
Because different areas of the country have different price
ranges, and different couples have different needs and budgets, it isn’t
possible for me to give you a definitive amount.
The best guidance I can offer is directly related to the
following factors:
* Do you want your guests to be able to hear the ceremony
and vows by using an additional sound system not provided by your venue?
* How important is the success of your reception to you and
your fiance? Do you want classy intros, someone who entertains (as opposed to
interrupts) your guests, unobtrusive sound systems that won’t look tacky in
photos and great music & dancing for your reception? How things sound and
how successful the dancing goes is especially important if you’ve hired a
wedding videographer.
* If you haven’t hired a professional wedding coordinator,
do you need the DJ to help you create and execute your wedding day timeline to
make sure all of the introductions and announcements are made at the
appropriate times? Are you going to count on them to ensure that the
photographer and videographer are in place for elements like the toasts, cake
cutting and first dance?
* Do you want a DJ you can trust? That knowing they are
there will give you peace of mind that everything is going to go smoothly and
that their presence will positively impact the success of your wedding and
reception?
* Have you ever hired the wrong person to do an important
job? You didn’t realize until things went wrong how important it was to you. Or
maybe you were just too busy to be overly concerned and thought you could get
by. Whatever the reason, regret basically sucks when you know you could have
had a better outcome if you had done things differently.
If the answer to any or all of these questions is yes, you
will want to hire the best, most Professional DJ you can afford. What do good
DJ’s charge? I will say while there is always the possibility you can find a
better than average DJ at any price point, if you want a really good or great
one they will probably charge at least twice as much as the average estimates
you’ll receive.
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